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Host WGI Guard Regional Volunteer Sign-Ups

February 12, 2023

Avon is hosting the WGI Indianapolis Regional over the weekend (2/11-12). We need volunteers for both days. Any volunteer who works 2 CONSECUTIVE shifts will receive a food voucher in the concession area.
Please note: All times are subject to change based on event schedule.
Admissions (Adults only): Collect money and scan paper or digital tickets for admissions. Ensure that all spectators have a ticket and a handstamp or wristband. May need to use personal smart phone. Please bring your personal charger. Answer questions and be a cordial and welcoming representation of Avon Marching Black & Gold.
Concessions: Cheerfully serving many people as quickly as possible and maintaining a clean and well stocked concessions area. Last shift will be helping cleaning.
Corner Monitor: Directing flow of traffic outside of the unit warm up areas into the performance area to prevent units crossing paths. Adults or high school students only.
Fieldhouse Prop and Equipment Unloading Door: Greet units as they arrive to unload, and direct them to the lane designated for their props and equipment. Ensure that anyone, entering through the equipment door, has an WGI pass, handstamp, or wristband. This position will require exposure to the elements as it involves opening and closing the door. If you choose this job, please dress appropriately.
Grill Cook (Adults Only): Prepare hot foods for concessions.
Guard Check–In (At least 1 adult per shift): Greet each School cheerfully upon their arrival. Provide unit directors with their packet and answer any questions they might have. Take money and provide wristbands to additional staff that do not have passes. Keep records of which units have arrived or checked out and maintain paperwork pertaining to homeroom usage (if applicable). Monitor Hallways between check-ins. 2nd person to walk groups to their assigned hallway or run errands as needed.
Hospitality (Adults Only): Assist Hospitality team in providing first class amenities for our judges and appointed staff. From keeping up with food and beverages to washing dishes, there are many jobs associated with this position.
Performance Gym Prop Doors Entrance/Exit (Adults Only): Opening and holding doors for units and prop and equipment crew to enter the gym for their performance and exit afterwards. Ensuring that there is no admittance or exit from designated doors during a performance.
Spectator Door Entrance: Hold door open in between performances and ensure that all spectators have a wristband, handstamp, or official WGI pass. Close doors during performances and prevent entry or exit until performance is complete.
Student Door Lower: This is an area is where the performers will enter to watch. Please ensure that students have a wristband or stamp. Make sure no one enters or exits during performances and stop traffic flow when Units are exiting.
Student Door Upper: Monitor area on 2nd floor to keep students seated in bleachers and not standing against side railing. Make sure no one enters or exits during performances.
Tarp Folding Area / Equipment Load Out Door 12: Maintain a presence in the tarp folding area and ensure that the units fold and remove their tarps in a timely fashion. The area must be clear for the next group to use immediately after their performance. Hold door open for prop equipment loading. Be prepared for weather. No loading necessary.
Volunteer Check-in: Provide volunteers with information and supplies they will need for their shift. All necessary items will be provided to you by your Contest Committee prior to first shift arrival. Verify that volunteers know where to go to begin work and that they have either their hand stamped or are wearing a wristband.
Warm-up Timer (Adults Only): In order to keep the contest on schedule, it is imperative that the warm-up timer keep each unit within their allocated time slot. Other duties include: Helping units in and out of the Warm-up area, monitoring the condition of the tarp, alerting contest committee if it needs to be stretched and re-taped and, assisting directors with whatever they might need while they are in the warm-up area.


February 12, 2023


Avon High School

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